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Direct Link To This Post Topic: Nominations are now closed
    Posted: January/02/11 at 11:12pm

PSMINI 2011 ELECTIONS

 

We were forced to delay this year’s elections from the normal December timeframe, but  are now ready to roll to elect PSMINI Officers that will serve as our Board of Directors for 2011.  Nominations are now open and will close in 3 weeks on January 23, 2011.  You may submit your name to run for one of the positions or nominate another member (out of courtesy, please make sure you have talked to them about it first).  Nominations may be done either through this thread or by email to psmini@psmini.org indicating your interest in running for a position.  Officers must be paid members and only paid members will be allowed to vote.

 

The positions are as follows:  

·     President (currently held by Linda Grouell /‘WOODSTOCK’)

·     Vice-President (currently held by John O’Melveny /‘Peabody’)

·     Financial Officer / Treasurer (currently held by Karin Nilsson /’4LFCLVR’)

·     Events Officer (listed as ‘Master at Arms’ in bylaws and currently held by Martin Wild /’WildFamily’)

·     Communications Officer / Secretary (currently held by Belinda Newman-Prince/’MiniCharley’)

 

Responsibilities for each position are described in the bylaws as follows, however, we intend to make changes to the bylaws in 2011 to better clarify the roles of each position and distribute responsibilities accordingly.  If you have questions, please feel free to ask.

 

RESPONSIBILITIES OF THE OFFICERS

1. PRESIDENT

a) Preside over Club meetings as defined in the Bylaws of the Constitution.

b) Formulate meeting themes and set agendas.

c) Maintain a file of monthly financial reports as received from the Financial Officer.

d) Appoint individuals to complete the unexpired terms of office when vacancies occur.

e) Appoint a Newsletter Editor. Assist the Editor in the production and distribution of the Club newsletter including contacting regular contributors and upcoming event organizers to ensure their copy meets deadline.

f) Appoint a Web Master to oversee the maintenance, preparation and operation of the Club Website.

g) Formulate a creative column for the Club newsletter on a monthly basis. Information on upcoming and past events as well as general Club news and information should be included.

2. VICE PRESIDENT

a) To assist the President as needed with sponsorship activities and any other club related events.

b) Preside over meetings when the President is unable to attend.

c) Fulfill Presidents duties if he/she is unable to carry out.

3. FINANCIAL OFFICER

a) Maintain the Club’s financial records and account.

b) Implement financial policy as prescribed in the bylaws of the Constitution.

c) Provide a financial report at each Club meeting for review and approval of the Officers.

d) Provide the Club President with a monthly financial report.

4. COMMUNICATIONS OFFICER (Membership processing is currently being handled by our ‘Membership Secretary’, an appointed position)

a) Prepare minutes for the Club officers.

b) Provide information concerning the Club to prospective members.

c) Edit incoming newsletter material for posting.

d) Maintain a file of original membership applications.

e) Maintain and distribute membership rosters to members.

f) Shall oversee the web site, coordinate the content and assemble.

g) Responsible for posting “web based” newsletter onto web page

5. MASTER AT ARMS (EVENTS OFFICER)

a) Liaison between other regional car clubs to assist in coordinating mutual events.

b) Assists in sponsorship needs.

c) Coordinates events and nominates “run leaders” as needed.

 

 

Not all of our current officers feel they can make a commitment for another year and I encourage some of you to become more involved in the club, either by volunteering to take on one of these positions or volunteering to take on specific tasks as they arise.  This club is a great one because of the people and the effort they put into it!  Feel free to pose questions in this sub-forum about the responsibilities of any of the positions.

 

The names of nominees will be posted in this sub forum as they are received and voting will begin January 24, 2011 and conclude February 1, 2011.  Ballots will indicate the final list of candidates for each position and be available to each paid member.  Our current plan is to use electronic voting as we did last year.  There will be one vote per paid membership.  Results will be announced on or before February 5, 2011, once the election results are verified.

 

Thanks to the 2010 Board for their dedicated service and good luck to all potential candidates willing to take on these responsibilities!

 

Linda Grouell

PSMINI President

 



Edited by WOODSTOCK - January/24/11 at 10:31pm
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Direct Link To This Post Posted: January/06/11 at 8:28pm
Hi fellow members. After two years as Events Officer (Master at Arms) I'll be bowing out for 2011 since my life will soon be consumed with my rookie racing season in PRO3. My hope is that some of you who have been involved in some of our great events in the past two years will step up and fill my role. I know there are a lot of talented folks in this club that have the ability and skills to take things to the next level. I hope you will consider running for my position or any of the others that may open up. If you have any questions about the duties and commitments involved with being the Events Officer please shoot me a PM on this forum or an e-mail at: Wildfamily1@juno.com
Thanks,
 
Martin Wild


Edited by Wildfamily - January/06/11 at 8:30pm
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Direct Link To This Post Posted: January/08/11 at 9:33am

An update:

Here's the list of candidates for office we've received so far:
 
 
 
 
And here's the list of current officers that have confirmed they are NOT running for office:
Events Officer:  Martin Wild (Wildfamily)
 
 
Notice any problem??????Wink
 
Deadline is 2 weeks away and I hope you will give some thought to running.  You will have people to help you, if you think you're interested.


Edited by WOODSTOCK - January/08/11 at 5:17pm
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Direct Link To This Post Posted: January/09/11 at 12:13pm
I didn't know we had meetings :) How often are the meetings and where are they held? I think that's important for people to know as some of us do not live in the Seattle area :)

Carole
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Direct Link To This Post Posted: January/09/11 at 9:10pm

Carole:

We have managed to have board meetings and had a couple of open meetings last summer, but haven't been able to pull off regular member meetings.  Most communication takes place via the forum and at various events. 

What we'd love to do is have quarterly or semi-annual meetings and vary the locations so that everyone would have a chance to attend if they wanted.  Needs some work to set all that up.  When we did do the meetings last summer, they were not well attended, so we need to think about that as well.

Hope that helps.
 
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Direct Link To This Post Posted: January/10/11 at 3:21am
Linda how many of you are wiling to run again????
If everything seems under control, you're just not going fast enough.

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Direct Link To This Post Posted: January/10/11 at 3:23am
I nominate  Kurt (CORNERS) for event officer
If everything seems under control, you're just not going fast enough.

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Direct Link To This Post Posted: January/10/11 at 8:06am
Originally posted by johnf36 johnf36 wrote:

I nominate  Kurt (CORNERS) for event officer

I'm fine with that but not sure if my wife will be...
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Direct Link To This Post Posted: January/10/11 at 7:40pm
Originally posted by johnf36 johnf36 wrote:

Linda how many of you are wiling to run again????
John:
I know that Martin has opted out (see above) to pursue other things in his life and Belinda has sent me a message indicating that she does not plan to run, but I don't know the feelings from Karin and John.
 
As for me, I honestly am thinking it over.  There are a number of things I'd still like to see accomplished that we were unable to get to in 2010 and I'd love to see those through.  On the other hand, Jack and I could both use some of our time back and our respective parents are a concern.  Still thinking....
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Direct Link To This Post Posted: January/11/11 at 1:35am
Thank you Linda for the up date.

Go for it Carole,  Maybe we could consider online board meetings?

Hey Beth (EscapePod) going to keep doing a great job?

Any interest from Minicommittee?

Linda one more year to get those things you want to get done finished.

John you game for another year???
If everything seems under control, you're just not going fast enough.

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Direct Link To This Post Posted: January/11/11 at 8:31pm
Originally posted by johnf36 johnf36 wrote:

Thank you Linda for the up date.

Go for it Carole,  Maybe we could consider online board meetings?



I am thinking about it. I was just concerned about where the meetings are. Living on social security, even driving a MINI, going to Seattle is an expense and at least a 2 hour drive, oft times more with traffic. Going farther south or southeast than that, I only consider for vacations :)

Online meetings would be good. If that becomes a solid consideration, then I would be more interested.

The only thing I am good at is organizing things, so I was considering the events position. But if Corners wants to do that, then I will think about one of the others.

Carole
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Direct Link To This Post Posted: January/11/11 at 8:50pm
Don't hold back on my account! I was only anonymously nominated by John. So I'm in a sort of thinking about it mode as well. If you put your name in, I suppose it's up to the club to decide!

 
 
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Direct Link To This Post Posted: January/11/11 at 8:52pm
Oh, I think we should also have a time to chat with current position-holders to get a better idea of what would be in store if one of us is elected. 
Martin, I'm not that far away from you and I think I'm halfway between your work and home. We could do coffee sometime perhaps. 

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Direct Link To This Post Posted: January/13/11 at 6:12pm
I will be happy to be finance officer for another year.
 
Now that we have me on the accountLOL. Long story over a beer at the next event. Bank of Am was not the easiest to work with in the transition.
 
 
Karin


Edited by 4LFCLVR - January/13/11 at 6:13pm
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Direct Link To This Post Posted: January/14/11 at 1:23am
I will second your nomination Karin, you have done a great job.
If everything seems under control, you're just not going fast enough.

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Direct Link To This Post Posted: January/14/11 at 1:25am
So what are the chances of holding meetings online? If the local college can do it we should have no problem.
If everything seems under control, you're just not going fast enough.

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Direct Link To This Post Posted: January/14/11 at 7:20am
Kurt..I'd be glad to chat with you about responsibilities for the position. It's fun and you get to meet a lot of folks in the club and the community.
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Direct Link To This Post Posted: January/14/11 at 8:51am
Unfortunately I won't be able to be on the Board of Directors this year.  I had some major time commitments last year which got in the way of my Board member duties, and I forsee the same this year.
 
I encourage people to run for vice-president.  You wil get to interact with a bunch of vendors regarding club discounts, sponsorship, and charitable donations.  We have a great group of vendors, and they are easy to work with.  Searching out new vendors is also helpful to the club.
 
If anyone has any questions about the vice president position contact me and I will be glad to talk.
 
Thank you.
 
John O'Melveny
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Direct Link To This Post Posted: January/14/11 at 8:15pm
Okay - I'm going back in the deep end of the pool! 
 
I've decided to run for President again and see if we can accomplish some of the things we were unable to get to last year as well as take on some new challenges.  If elected, I look forward to working with the composition of the new board to take the club forward in 2011. 
 
Keep in mind that even if you don't run for office, we're going to need lots of volunteers in the coming year!
 
 
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Direct Link To This Post Posted: January/14/11 at 8:17pm
Well, call me waffleman.  After further thought I have decided to run again for vice president.  I have looked at my calendar and feel that I do have the time to devote to this office.  I'm still open to answer any questions, comments, etc, that any members might have about this position.  I'd like to spend one more year on the Board to finish some of the projects we have started.
 
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Direct Link To This Post Posted: January/18/11 at 12:13am
Great Linda and John, WooHoo
If everything seems under control, you're just not going fast enough.

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Direct Link To This Post Posted: January/22/11 at 12:25am
there are several ways to handle the meetings... 1) is to have a restricted chat room setup that members could join. This would allow those that are outside the area to join into the meetings. 2) You could set up polling that is restricted to members and let it run for 1 week. Giving members time to log in and vote for the new officiers. 3) You could do a mail in ballot (Not what i would suggest. 

The fact is, there are several different social network board/software that you might want to consider using to add to the functionality of this packet. You can check out http://www.moorewebs.com for an idea how something like this could work. 

Just my 2cents.

Kirk Moore
Founder - PS Mini


Edited by kmoore - January/22/11 at 12:26am
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Direct Link To This Post Posted: January/22/11 at 3:15am
Thanks KIrk well put and because of the clubs diversity I think online meetings could really open things up.
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Direct Link To This Post Posted: January/22/11 at 7:08pm
I don't know if this falls under the job specifications of one of the positions we have now. If not, then perhaps another position is needed. I think what we need is a person who knows the older members well, and who can take the new members around and introduce them at events. I know that when I get to events it seems everyone is in their own little groups chatting away, so one feels that interrupting to introduce oneself would be rather rude. Newbies tend to just stand around waiting for someone to come up and talk to them. Having a person take us around and introduce us to everyone would, I am sure, make new people feel more comfortable and more apart of the group.

I really thought about running for an office,  but at this point, no one knows me, so obviously, they are not going to vote for someone they don't know. Maybe next year if I feel more a part of things.

Carole



Edited by Carole - January/22/11 at 9:30pm
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Direct Link To This Post Posted: January/22/11 at 8:32pm
That's a good idea. That's one area where I think the club could try harder. 

Don't feel like you shouldn't run just because you're new. Heck, I've only been here 5 months myself. 
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Direct Link To This Post Posted: January/22/11 at 10:59pm
I can remember feeling a little uncomfortable at my first club event and feeling kind of like an outsider so now I make every effort to try to make sure to introduce myself to people that I don't recognize at events.  But I have to admit that I'm worried about offending someone if I've met them before and don't remember it.  There are a lot of people who don't attend events very often so it becomes more difficult to remember them because there are a lot of members in this great club!  But it seems that from event feedback a lot of new members felt welcome by the other people.  Also, Linda does a wonderful job of announcing new people to the group at an event.  Someone seems to usually step up and make an announcement of newbies.  I really hope that new people will always feel welcome and they should never have worries about stepping up and introducing themselves too.
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Direct Link To This Post Posted: January/24/11 at 10:49am
if people are interested - let me know, and I will construct a demo site... I believe that if you had a global chat room, and restricted access to sections for members, you could get a wider participation from the membership. 

being a diverse club with many members all over the state - means being open to inclusive actions ....

Kirk
 
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Direct Link To This Post Posted: January/24/11 at 8:45pm
I could see where a chat room has the advantage of a sense of immediate communication without the need for everyone to travel to be present in-person, but I wonder if it would be a chaotic way to try to have a meeting.  Interesting suggestion!
 
Web Wiz (the software we're running the forums on) is implementing a chat room with version 10, which is due for release soon.  No disrespect intended to your sites Kirk, but one advantage of using the Web Wiz version is that it would implement seamlessly with our forums, using the existing usernames and passwords, and recognizing paid members if we wanted members-only discussions.    Might be something to try out when the new release comes out.
 
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Direct Link To This Post Posted: January/24/11 at 9:30pm
I use remote collaboration tools every day in my job. I work from home and manage my team who are spread throughout Asia. 

For a meeting, would need some form of realtime audio communication. The company I work for was one of the first to implement corporate chat. It's good for low level discussions with one or more participants, but due to the typing and response lag, it would take literally hours to cover something that could be wrapped up in a 30 minute meeting. It has its place, but is not a replacement for audio conferencing. 

For an NPO like ours, I suggest this free audio conference service: 
http://www.freeconferencecall.com
It's free and it really works. 

I frequently use PC/web video conferencing for the more imporant meetings, but can't suggest it here because I am not aware of any multi-participant video conferencing solution that is free or low cost. 


Edited by CORNERS - January/24/11 at 9:35pm
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Direct Link To This Post Posted: January/24/11 at 9:56pm
Thanks everyone for stepping up and for the valuable feedback on handling virtual meetings.  We'll take that up at the first board meeting to install the new officers and see what we can come up with.
 
Meanwhile, nominations are now closed and I'm closing this thread.  (We'll open up another one to discuss the technology solutions for meetings.)
Thanks.
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